Date: 11th August 2021 | Location: Salisbury | Venue: Red Lion Hotel
Equipment: Custom studio backdrop, 4 camera unit broadcast with live TX feed into the webcast room
Crew: 6 Onsite Crew (Audio Engineer, 3 Camera operators, Vision Mixer, location Webcast Producer) in addition a further Webcast Producer was located in our UK office monitoring the broadcast and supporting the virtual audience with any queries they may have.
Output: Live presentations and interactive panel discussion broadcast out to a virtual audience.
The location for this shoot was at a Grade I listed hotel in the centre of Salisbury. The presenters were local KOLs from the local NHS trust. The presenters were in physical attendance along with the medical communication agency and client.
QAV provided, installed and operated all equipment including backdrops, cameras, lighting, audio, presenter comfort monitors and slide advancers and were responsible for the uploading of the vision mixed video content along with the slides onto the webcast platform for the virtual audience. We were also able to switch the presenter comfort screens to show audience submitted questions which were live moderated by an on-site medical writer.
One of the main challenges we had to overcome for this project was the less than ideal internet speeds from the local network. QAV undertook an initial site visit to view and test the infrastructure. These results swayed us away from using the local network and recommended using a bonded 4G mobile internet solution. A 2nd site visit was undertaken using the recommended solution which proved successful with a robust and stable connection speed being achieved.
The achieved infrastructure allowed the event to go ahead as per the client’s aspiration of a live broadcast, with the broadcast also being made available on-demand post event for those audience members who couldn’t attend live.
The QAV production crew as well as the medical communication agency and client stipulated on-site their sheer pleasure in undertaking this delivery in a semi-live environment and hopefully is a sign of things to come as we slowly gain confidence in the corporate live event arena.
Finally upon completion of another successful program, the medical communication agency and client stated “It was fantastic to be back on-site and such a dream to work with QAV compared with a lot of the AV team experiences I’ve had in the past, so thank you guys again for being great as always”.
Onwards and upwards!